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A new colleague is arriving. What needs to be ready?

Onboarding doesn't start on the first working day. That's where it ends.

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In 30 seconds

Joining doesn't start on day one

By the time the new colleague walks in, their data, declarations and first courses are already waiting.

  1. 1 Monday morning The first hour goes on paperwork.
  2. 2 Offer Arrives by email, accepted in one click.
  3. 3 Joining form Filled in from home, at their own pace.
  4. 4 One place HR sees who is where, and what is still missing.
  5. 5 Day one Already on their mandatory training.
Take a closer look ↓ Or see it live

How deep shall we go?

Same system. Three depths.

Brief Espresso If you only have a few minutes. Overview The essentials, with practical examples. In detail Mariana If you want to see what's behind it.
surface. If you only have a few minutes mid-depth. The essentials, with practical examples deep dive. If you want to see what's behind it

Five simple questions

  • Have they accepted the offer yet?
  • Have they provided all the data needed?
  • Are their documents ready and signed?
  • Are their equipment and access in place?
  • Do the manager and HR know what is still left?

If all this lives in separate emails, spreadsheets and people's heads, someone has to keep piecing the picture together.

The life of an entry

  1. Offer

    They receive the offer by email and accept it without logging in.

  2. Details

    Once, on one form. That becomes the contract and the personnel file.

  3. Documents

    Created from the details provided. Accepted online, or with an official signature if the document requires it.

  4. Preparation

    Laptop, phone, access badge, system access, mandatory training. A checklist, not memory.

  5. Day one

    By the time they arrive, everything is in place. The paperwork doesn't start on day one.

The candidate only sees what concerns them. Meanwhile HR and the manager see what is ready and what is still missing.

What HR sees

Entry control panel: every new hire in one list, with status per station.
Who is arriving, how far along they are, what is ready, what is still waiting on someone.

No need to rebuild the process for every new hire.

Not the same sequence for every new hire

An office colleague needs something different from someone joining production, and different again from a manager.

The steps, tasks and documents can change. Even so, the same screen shows where everyone stands — and what comes next.

A different sequence. The same screen.

See how it would run for you.

If you'd like to see more, the Overview walks through an entry — with real screens.

Overview

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